Cascade Relays Registration

Cascade Lakes Relay

In consideration for my registration in the 2024 Cascade Lakes Relay (hereinafter "CLR"), I understand and agree to the following:

  • As correspondence is exclusively via email, I, the Team Captain, must provide an accurate email address.
  • Please follow all registration instructions on the website and in confirmation emails to ensure you are officially registered. Once accepted and confirmed, your team's payment is non-refundable (unless you purchase Registration Insurance from Protech).
  • The minimum age for participants is fourteen (14) years of age. The parent or legal guardian of any participants between the ages of fourteen (14) and eighteen (18), must sign the waiver of liability as well.
    • I understand that my team is responsible for picking one of the two volunteer options:

    • Option #1- SUPPLY VOLUNTEERS: Each 12-person team will supply two volunteers. Ultra teams and each Blind Date teams supply one. If our team does not supply the required volunteer(s), we understand we will not be permitted to start. If our volunteer(s) does not show up at their selected assignment, I understand our team will be disqualified. I also understand if our team elects to provide our own volunteers and our volunteers do not show up for their assignment, a penalty donation of $700 must be made to the "Hire a Volunteer" program in order to receive our team finisher shirts & medals, not be officially disqualified, and to be accepted to participate in Cascade Relays events in future years.

    • Option #2- "HIRE A VOLUNTEER" - 100% of funds go directly to a local non-profit organization who will supply volunteers as a fund-raising opportunity for their organization. Support our local communities and the non-profit organizations that participate in the race and take the stress out of finding volunteers.

Please initial your understanding and agreement of the volunteer requirement. 

  • I understand my team must be able to complete the race prior to the closure of the course at 8:30 PM on Saturday.

Please initial your understanding and agreement of the team time restriction. 

  • I understand that once registration is paid for and accepted, the registration fee is non-refundable. However, a new captain can be designated from within the team roster.

    Protect your team's entry fee with Registration Insurance using     this link. 

    Cascade Relays has partnered with Protecht to offer reliable insurance coverage to protect your team's entry fees for the 2024 Cascade Lakes Relay. Their Fanshield registration insurance plan covers 100% of your team's non-refundable entry fees should any unexpected circumstances arise and prevent anyone on your team from racing. 

    The cost to protect your ticket is 9.15% of the final team registration price, which is calculated after any discount or deferral codes. Team Captains will continue to have the option to purchase protection for their team registration through 4/1/24 using this link. To learn more visit the CLR Insurance FAQ page on our website. *If needed, the policy can be canceled within 3 days of purchase for a full refund. More information on policy cancellations can be found here. 

    I acknowledge and agree that there are no refunds if CLR is canceled or delayed due to causes beyond Cascade Relays LLC control. I understand that Cascade Relays LLC will do everything in its power to hold the relay as advertised, but due to the nature of the event, extenuating circumstances not under the control of the event organizers, may necessitate course changes or cancellation for the safety of the participants. These circumstances include, but are not limited to: weather and other forces of nature, last-minute road closures and construction, health pandemic or mass illness, forest fires in the vicinity of the course or hazardous air quality in the area.

    Due to the on-going and unknown potential impacts on events due to ongoing or future pandemics as well as challenging conditions due to forest fires/air quality and other natural disasters, Cascade Relays will do everything in its power to safely produce this event while acknowledging that requirements for mask use, vaccination requirements, negative covid tests or virtual events may be required for the safety of all participants, volunteers, event staff, and our local community.  I acknowledge and understand that these policies may be implemented by Cascade Relays and there will be no refunds or future deferrals of our team registration under any circumstance.  

    I also understand that waivers (Acknowledgement And Assumption Of Risk And Release And Indemnity Agreement) will need to be signed and submitted by all runners/walkers and if applicable, volunteers and van drivers.

Please initial your understanding and agreement of the waiver requirement and the refund policy.

I understand that the course for the CLR is held on public roads - there are no road closures, and minimal traffic control. Teams are self-supporting! All members of your team must be made aware that there will be vehicle traffic at all times and several of the Exchange Points are along busy roads. I also understand and will inform my team that any road hazards along the course are NOT marked, the route goes through National Forests and other unpopulated areas where wildlife lives, and that there are cattle guards and areas of open range (livestock not fenced in) so caution is required from all runners and drivers.   I also understand that the CLR route is both rural and isolated and that 911 emergency treatment will not be immediately available.

I am aware of the highly contagious nature of bacterial and viral diseases including the novel coronavirus disease (COVID-19) (collectively, the "Disease") and the risk that I may be exposed to or contract the Disease or other infectious diseases by participating in CLR. I understand and acknowledge that such exposure or infection may result in serious illness, personal injury, permanent disability, death, or property damage. I understand that while Cascade Relays has implemented preventative measures to reduce the spread of the Disease, Cascade Relays cannot guarantee that I will not become infected with the Disease or other infectious diseases while participating in the CLR  and that participating in the CLR may increase my risk of contracting the Disease.

Please initial your understanding and agreement of the public nature of the roads of the CLR course, and of the rural location and conditions that exist on and in the area of the CLR route, and possible course changes if circumstances call for it. 

  • I understand that as the captain I am responsible for informing my team of the rules of the CLR, that they follow them, and for the behavior of my team. This includes, but is not limited to respect for all participants and volunteers, quiet zones in or near residential areas, that team vehicles and runners/walkers are not exempt from state and local traffic laws, and that private property is being used by the CLR and must be respected. Failure to abide by the relay rules may, at the discretion of the race official, result in immediate disqualification.

Please initial your understanding and agreement of team etiquette and needing to follow traffic laws. You also agree that if your team is disqualified for any rule infractions, your team will depart from the race in an orderly manner. 

  • CLR Registration Fees

    Early Registration
    Between September 1st, 2023 - December 14th, 2023 
    Running Team (7-12 runners) $2100
    Ultra Team (4-6 runners) $1150

    Regular Registration
    Between December 15th, 2023 - February 28th, 2024 
    Running Team (7-12 runners) $2220
    Ultra Team (4-6 runners) $1200

    Late Registration
    Between March 1st, 2024 - June 16th, 2024
    Running Team (7-12 runners) $2340
    Ultra Team (4-6 runners) $1300

    Hire a Volunteer Donation
    Registration between October 1st, 2023 - December 14th, 2023 (per volunteer) - $175
    Registration between December 15th, 2023 - February 28th, 2024 (per volunteer) - $225
    Registration between March 1st, 2024 - June 1st, 2024 (per volunteer) - $275
    Change to HAV within 30 days of the event (per volunteer) - $325 

    *If you choose to support the "Hire a Volunteer" (HAV) program, Cascade Relays Foundation will email you an invoice for your donation fee within 2-3 weeks of registration. Payment can be made by check or credit card (3% processing fee applies).

    *A team can decide to change from Volunteer Option #1 to Volunteer Option #2 up until March 1st without penalty - please contact [email protected] to make this switch.

    As the Captain entering a team into the CLR, I agree to and understand all that has been stated above.


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